Executive Assistant

Executive Support:

• Manage complex calendars, including scheduling meetings, calls, and travel across multiple time zones
• Coordinate domestic and international travel (flights, accommodations, ground transportation)
• Prepare and edit correspondence, reports, presentations, and other documents
• Handle confidential information with discretion and professionalism
• Support investor relations and fundraising activities (e.g., coordinating meetings with investors, distributing materials as required)
• Track and follow up on key deadlines, action items, and ongoing projects
• Assist with event planning and coordination for board meetings, offsites, and investor meetings

Office Management:

• Oversee the day-to-day operations of the office, ensuring a professional, efficient, and welcoming environment
• Manage relationships with building management and service providers
• Maintain office inventory, order supplies, and ensure equipment is properly maintained
• Coordinate onboarding/offboarding for new hires (workspace setup, IT provisioning, etc.)
• Plan and coordinate company events, team meetings, and employee engagement activities
• Ensure compliance with health and safety regulations and office policies

Expense Administration:

• Support expense reporting for employees, including gathering receipts, coding, and timely submission
• Track and categorize business expenses for accurate reporting and budgeting
• Liaise with the finance team to ensure expense policies are followed and financial records are up to date

Qualifications

• Bachelor’s degree or equivalent work experience
• 5+ years of experience as an Executive Assistant supporting senior executives; experience in private equity, investment banking, or asset management preferred
• Excellent written and verbal communication skills
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with tools like DocuSign, Zoom, and CRM systems is a plus
• Highly organized with exceptional attention to detail
• Ability to work independently, exercise sound judgment, and manage time effectively
• Professional demeanor and strong interpersonal skills
• Comfortable in a hybrid work environment; flexible and adaptable