Toronto's Executive Assistant Recruitment Specialists

We connect Toronto’s leading organizations with exceptional executive assistants across the GTA pre-vetted, skills-tested, and matched to your executive’s working style.

Years placing EAs in Toronto & the GTA

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Pre-vetted candidates in our database

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Experts in Executive Assistant Recruiting

At TDS Personnel, we pride ourselves on being experts in executive assistant staffing. With over 50 years of experience and a laser focus on aligning elite support with executive vision, we have the depth of knowledge and relationships to source top talent quickly and confidently.

Customized engagement. Dual touch points by way of an initial phone screen and an in-depth interview and access to proprietary tools to generate a unique talent project for every search
Access to our network. Passive candidate access by way of our strong referral network and database of over 25,000 qualified candidates across the GTA
Expert sourcing. Specialized consultants with a deep understanding of the executive assistant market that know the industry and the nuances worth considering, where fit and chemistry can be paramount for a role
Technology. Access to proprietary sourcing tools and the SHL Talent Central assessment platform
Trust and partnership. Long-standing relationships with our candidate base, giving us access to passive talent not available on the open market
Expertise. 50+ years of executive assistant recruitment expertise across professional services, financial services, real estate, and communications

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What a Specialized Executive Assistant Staffing Agency Delivers

With over 50 years of experience placing executive assistants across the Greater Toronto Area, TDS Personnel has built a reputation for delivering exceptional talent quickly, on-brief, and with lasting results. Our specialized focus means every aspect of the process is designed around the unique demands of executive assistant recruitment.

Specialist-only focus

We recruit exclusively for executive assistant and administrative roles. That depth of focus gives us a more refined candidate network, sharper assessment instincts, and stronger placement outcomes than a broader staffing firm can offer.

Access to Assessment Tools

With access to SHL Talent Central, a professional skills testing platform, you can have confidence in each candidate's technical capabilities, cultural fit, and executive-level readiness.

Passive Candidate Engagement

Many of Toronto's most experienced executive assistants are not actively searching — they are in our database, and they trust us with their careers. Our long-standing candidate relationships give you access to talent that cannot be reached through job postings alone.

50+ Years of Toronto Market Knowledge

We have been placing executive assistants across the Greater Toronto Area for over five decades. We know the market and compensation benchmarks, and we are attentive to the organizational nuances that determine the success of a long-term placement.

Executive Assistant Recruiting Tailored to Your Needs

The executive assistant role looks different at every organization. For some, an EA manages the calendar and calls; for others, the executive assistant is essential to an executive’s productivity. Our executive assistant staffing agency can connect you to the right fit, no matter what you are looking for.

Work with Toronto’s leading team for executive assistant staffing and give your business the strong foundation it needs to thrive.

How Our Executive Assistant Recruitment Works

From your first call to your first day with a new hire, our process is designed to save you time and get the placement right.

Briefing call

We identify the core values, culture, and executive priorities that define your firm. By aligning skill requirements with competitive compensation strategies, we ensure you attract and secure top-tier talent.

Candidate search

Each search is unique. With the approved specs for the role, we curate a targeted outreach plan to ensure we are engaging the right passive and active candidates in the market. We leverage our referral network, our extensive candidate database, and source new candidates specifically for your position.

Screening & assessment

All TDS candidates go through our dual touch point screening process and have been assessed for technical skills, experience and aptitude. When applicable, we leverage SHL Talent Central for skill testing.

Your Shortlist

Time is money, which is why we aim to present a shortlist of no more than five candidates for each search mandate. Each candidate presented includes a resume, a candidate bio, including compensation expectations and any critical insights necessary to determine the right fit.

Interviews and Offer Presentation

We present 3–5 qualified candidates with a written assessment of each. We coordinate interviews, support the offer stage, and provide a placement guarantee.

Ready to find your next executive assistant?

Schedule a briefing call with one of our EA recruitment specialists. We’ll understand your executive’s working style, your organization’s culture, and exactly what the right candidate looks like — then we’ll find them.

What Does an Executive Assistant Do and What Should You Look For?

What Makes a Great EA in Toronto

Beyond technical skills, the EAs who consistently thrive in senior Toronto roles demonstrate five qualities our recruiters specifically assess:

Business awareness — understanding the organization’s priorities, and who the key stakeholders are
Proactive judgment — anticipating needs and acting without being asked, particularly around scheduling and communications
Executive-level discretion — handling sensitive financial, legal, and personnel information with absolute confidentiality
Communication precision — writing and speaking clearly and professionally, adapting tone to the audience and situation
Technology fluency — comfort with calendar platforms, project tools, video conferencing, document management systems and AI

Everything You Need to Know About Executive Assistant Staffing in Toronto

What is the best executive assistant staffing agency in Toronto?

TDS Personnel is Toronto’s specialist executive assistant staffing agency with over 50 years of experience recruiting for EA and administrative roles across the GTA. Unlike generalist employment agencies, TDS has a deep candidate network, sharper screening, and better long-term placement outcomes. We serve employers across Toronto, North York, Mississauga, Scarborough, Etobicoke, and the wider Greater Toronto Area.

How long does it take to place an executive assistant through a recruitment agency?

For permanent placements, most searches are completed within 2–4 weeks of our initial briefing call. Contract and temporary EA placements can be arranged significantly faster — often within 2–5 business days from our pre-vetted candidate database. Timeline depends on the specificity of the role and the seniority level required.

What makes TDS Personnel different from a general staffing agency or employment agency?

A general staffing agency will not always have the deep experience in one vertical and employment agencies most often work on behalf of the candidate to find them a role vs. working on behalf of a firm to source top talent. We engage candidates first and foremost based on the roles we are actively sourcing for or typically do source for on behalf of our clients. We have 50+ years of Toronto market experience, a database of 25,000+ pre-vetted candidates, and strong referral relationships with Executive Assistants who are not actively on the job market.

How do you assess executive assistant candidates?

Every candidate goes through our dual touch point screening process with one of our EA recruitment consultants. We assess technical capability, communication precision, executive-level judgment, discretion, and cultural fit. No candidate is presented to a firm without going through this process.

Do you place temporary and contract executive assistants in Toronto?

Yes. TDS Personnel is both a permanent placement agency and a temp agency for Toronto EA roles. We place executive assistants across all engagement types: permanent, contract, temp-to-perm, and short-term temporary coverage. We serve the full GTA including North York, Mississauga, Scarborough, Etobicoke, and surrounding areas. Temp and contract EAs can typically be placed within a few business days.

What is the difference between an executive assistant and an administrative assistant?

An administrative assistant supports a team or department broadly — handling general scheduling, correspondence, and office coordination. An executive assistant works directly with one or a small group of senior leaders, with significantly greater responsibility and required judgment. EAs frequently act on the executive’s behalf, handle highly confidential information, manage stakeholder relationships, and contribute to the executive’s strategic effectiveness. At TDS Personnel, we recruit separately for these roles because the screening process and candidate networks are genuinely different.