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Executive Assistant

  • Permanent
  • Date Posted: June 16, 2026
  • Salary: 90-110k

Our client within procurement consulting requires an Executive Assistant to join their team.

The Executive Assistant will be a critical partner and play a pivotal role in ensuring operational excellence and seamless support for the leadership team. Connecting with both companies, this role is more than a traditional administrative role-it’s focused on driving meaningful impact by proactively identifying challenges, managing complex projects, and ensuring the leadership team is equipped to focus on what matters most.

The ideal candidate will thrive in a fast-paced, growth-oriented environment and have a natural ability to anticipate needs, streamline processes, and foster collaboration across teams. This role offers the opportunity to work directly with senior leadership in a high-impact role with a dynamic, fun environment.

Responsibilities :

  • Strategic Support | Tackle high-priority initiatives, identify root challenges, and implement strategic solutions.
  • Administrative Excellence | Prepare expense and process reports, manage executive calendars, company calendars, coordinate meetings, and arrange complex international travel schedules, ensuring the most efficient and effective uses of time and resources
  • Project Management | Independently drive projects and tasks from inception to completion, prioritizing impactful results and maintaining attention to detail
  • Meeting Coordination & Support | Prepare agendas, compile relevant materials, transcribe comprehensive meeting notes, and ensure follow up and completion of action items for meetings and executive engagements
  • Communication | Act as an influential liaison between executives, internal teams, external partners, and the board of directors, fostering effective, concise communication and building strong working relationships
  • Resource Management | Assist with ad hoc financial and HR-related activities, prepare documentation and presentations, supporting the operational needs of the leadership team

Process Optimization | Identify and implement opportunities to improve workflows, enhance productivity, and streamline administrative processes

Qualifications:

  • 5+ years of experience in fast-paced, highly detail oriented roles including but not limited to executive administration, legal administration, human resources administration, finance or accounting, etc.
  • 3+ years of experience in rapidly growing small-to-medium sized businesses
  • Strategic thinker who can dig deeper into challenges, identify root causes, and drive impactful outcomes
  • Extremely high level of accuracy and organization in managing tasks and responsibilities
  • Takes initiative, anticipates needs, and demonstrates creative, strategic problem-solving abilities
  • Excellent interpersonal skills with the ability to build trust quickly and collaborate effectively across various teams
  • Maintains strict confidentiality, handling sensitive information with the highest level of professionalism and discretion
  • Proven track record of working independently and making sound decisions
  • Flexible and eager to take on different tasks and challenges as they pop up
  • Embody and reflect the company culture and values in both thought and practice: Strategic, Nimble, Inquisitive, Proactive, Empathetic, Straightforward
  • Familiarity with CPG or retail industries
  • Bachelor’s degree in Business Administration, Human Resources Management, or a related field

 

 

To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Lindsey; l.title@tdspersonnel.com

Apply For The Job

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TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.

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