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Portfolio Administrator

  • Permanent
  • Date Posted: August 5, 2026
  • Salary: 80-100k

Our client within investment management requires a Portfolio Administrator to join their team. As the Portfolio Administrator, your primary responsibility will be to support the private wealth management group, fostering a solid relationship with clients, suppliers and colleagues through timely and accurate fulfilment of responsibilities, responsiveness to client requests and be a positive representation of the company.

Responsibilities :

  • Trade processing, settlement and reconciliation activities, including dealing with the custodian, internal and external trading desks and brokerage houses.
  • Prepare and maintain client account opening, KYC updates & transfer documentation ensuring timely setup of new accounts and tracking of transfers to completion.
  • Process and monitor status of requests related to FX, transfers, deposits, and payments.
  • Review and process corporate actions, class actions and re-org items ensuring activities are accurately reflected in client accounts.
  • Participate in both regular and occasional mailing and/or portal uploads, including preparation of packages and reporting items for client updates and regulatory purposes.
  • Develop and maintain strong client relationships, address client enquiries and process service requests, as communicated, anticipated, or tasked.
  • Ensure ongoing and timely updates related to the status and stage of tasked items are communicated to Portfolio Managers, clients, and colleagues.
  • Daily reconciliation of client accounts, ensuring activity, transactions, and cash balances are accurately reflected in both the internal portfolio management system and the custodian’s records.
  • Provide coverage to team members for all activities as required.
  • Establish strong relationships with back-office personnel of custodian, trade desk and system suppliers to contribute to ensuring process efficiencies.
  • Support regulatory, corporate and/or project-based initiatives as may be required.

Qualifications:

  • Minimum 7 years in the investment management services or financial services industry.
  • Proven track record of continued progress and growth with strong references.
  • Professional, self-motivated, and detail oriented with strong prioritization, time management and analytical skills.
  • Ability to collaborate effectively with team members.
  • Experienced in managing multiple priorities and responsibilities.
  • Organized, adaptable, conscientious, resourceful, with solid problem-solving abilities.
  • Ability to meet tight deadlines.
  • Strong interpersonal and business communication skills, both written and verbal.
  • Strong computer skills working with Microsoft Office applications including Excel and Word.
  • Proficiency working with Portfolio Management & CRM systems as well as document management applications (Harmony, Teams, DocuSign).
  • Individuals with industry-related courses such as CSC, PFP or equivalent role-related responsibilities and experience preferred.

 

 

To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Kendra; k.penhale@tdspersonnel.com

Apply For The Job

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TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.

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