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Executive Assistant and Events Coordinator

  • Permanent
  • Date Posted: April 2, 2026
  • Salary: 80-86k

Our client is hiring a proactive, detail‑oriented administrative professional to support the President/CEO, while supporting the coordination of learning and development events.

In this role, you will provide comprehensive administrative assistance to the President/CEO, specifically in coordination calendars, inboxes, and travel schedules. You will oversee day-to-day office management, including coordinating supplies and employee engagement activities.

This individual must be highly effective at coordinating and executing on events (in-person and/ or virtual) that drive and enrich the employee experience. The right candidate will have a key role in event management, including location and vendor searches, option comparisons, logistics, communication, and on-site execution.

The successful candidate should enjoy building relationships with internal and external stakeholders. This individual must be highly collaborative and team-oriented, while also being able to work independently.

This role would work traditional business hours (approximately 9am – 5pm), apart from a few event activities per year, which will require travel. The individual is expected to be in-person at the office location 2-3 days per week (Monday, Tuesday, Fridays).

Responsibilities :

  • Provide comprehensive administrative assistance to the President, including calendar management, travel coordination, and expense processing.
  • Act as an events coordinator for key conferences and events held at least twice per year. This would include sourcing and coordination of venues and external vendors, communication and liaison with conference participants, creating detailed event schedules, and oversee on-site event execution. Events will have up to 300 attendees.
  • Oversee day-to-day office operations, including supplies, facilities, and fostering an efficient and welcoming workplace.
  • Coordinate processes and maintain organizational data, ensuring timely completion of key reporting and governance activities.
  • Provide flexible support for special projects and evolving business needs.

Qualifications:

  • 3+ years in executive support, office administration, or event coordination roles; experience in fast-paced, multi-stakeholder environments preferred.
  • Exceptional ability to manage multiple priorities, deadlines, and logistics with accuracy and attention to detail.
  • Strong written and verbal communication skills; comfortable liaising with senior leaders, vendors, and cross-functional teams.
  • Resourceful and proactive in anticipating needs, resolving issues, and adapting plans under pressure.
  • Demonstrated ability to plan and execute corporate events and manage domestic/international travel arrangements.
  • High level of discretion when handling sensitive information and executive matters.
  • Skilled in Microsoft Office Suite (Outlook, Excel, PowerPoint) and collaboration tools.

To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Beth; b.title@tdspersonnel.com

Apply For The Job

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TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.

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