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Administrative Assistant

  • Permanent
  • Date Posted: April 16, 2026
  • Salary: 70-80k

Our client, an investment bank is seeking a highly organized and personable Administrative Assistant to support day-to-day office operations in their Toronto office. This individual will play a key role in ensuring a professional, efficient, and welcoming environment, acting as a central point of contact for internal teams, clients, and visitors.

 

The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced, team-oriented environment. This role combines front desk responsibilities with administrative and operational support, requiring strong communication skills, discretion, and the ability to manage multiple priorities.

Responsibilities :

  • Serve as the first point of contact for clients, visitors, and employees, maintaining a professional and welcoming front office presence
  • Answer, screen, and direct incoming calls with efficiency and professionalism
  • Manage reception operations, including handling mail, deliveries, and courier services
  • Maintain a clean, organized, and presentable reception and common areas, including kitchen upkeep
  • Coordinate meeting room bookings and prepare conference rooms as needed
  • Provide administrative support including data entry, document preparation, and filing
  • Manage calendars, schedule meetings, and coordinate internal and external appointments
  • Process expense reimbursements and support expense tracking
  • Coordinate travel arrangements, including flights, accommodations, and transportation
  • Monitor office supply inventory and manage ordering as required
  • Liaise with building management and external vendors
  • Provide back-up support to executive assistants and assist with team projects and event coordination
  • Support general office operations and contribute to a collaborative team environment
  • Handle sensitive and confidential information with a high level of discretion

Qualifications:

  • 2 years of experience in an administrative, receptionist, or office support role
  • Strong verbal and written communication skills with a professional demeanor
  • Excellent organizational skills with the ability to multitask and prioritize effectively
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
  • Ability to work independently and adapt in a fast-paced environment
  • Strong attention to detail and problem-solving skills
  • Positive, team-oriented attitude with a customer service mindset

 

To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Lindsey; l.title@tdspersonnel.com

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TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.

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