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HIRE NOW

Executive Assistant

  • Permanent
  • Date Posted: October 30, 2025
  • Salary: 80-93k

Our client within fintech requires an Executive Assistant to join their team. As an Executive Assistant, you will provide high-quality administrative support to 3–4 senior leaders in the firm. You will manage calendars, meetings, travel, and communications with professionalism and efficiency. This role requires strong organizational skills, adaptability, and the ability to manage shifting priorities in a fast-paced environment. You will also collaborate with other Executive Assistants on special projects as needed, gaining exposure to broader initiatives while contributing to the success of the executive team.

Responsibilities :

  • Coordinate and maintain complex calendars, proactively resolving scheduling conflicts and prioritizing high-impact meetings, while adapting to last-minute changes with ease.
  • Organize logistics for meetings and events, including agendas, materials, room bookings, and catering.
  • Draft and proofread internal and external communications on behalf of the executive(s). Monitor and triage email correspondence, escalating as appropriate.
  • Arrange travel and accommodations. Prepare and reconcile expense reports in a timely manner.
  • Prepare and format documents and presentations.
  • Maintain organized digital and physical filing systems.
  • Serve as a point of contact for internal and external stakeholders, representing the executive office with professionalism.
  • Assist with general office tasks such as printing, filing, courier coordination, and greeting visitors. Collaborate with Senior Executive Assistants on special projects and initiatives as needed.
  • Leverage digital tools and platforms (e.g., Zoom, DocuSign, cloud-based systems) to support virtual collaboration, document sharing, and workflow optimization

Qualifications:

  • 3-5 years of experience in an administrative or executive assistant role, ideally within financial services or a regulated industry.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., MS Teams, SharePoint, Concur).
  • Strong written and verbal communication and interpersonal skills.
  • Excellent organizational skills, with high attention to detail and accuracy.
  • Ability to manage multiple priorities and adapt to changing demands.
  • Proven ability to manage sensitive information with integrity and discretion.
  • Bilingualism (English/French) is an asset.
  • Post-secondary education in business administration or a related field is preferred.
  • Commitment to diversity, equity, and inclusion in all communications and interactions is valued and encouraged.

 

To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Beth; b.title@tdspersonnel.com

Apply For The Job

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TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

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