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EA to Senior Partner

  • Permanent
  • Date Posted: March 3, 2026
  • Salary: 100-110K

Our client is seeking an Executive Assistant to support a Senior Partner in the Toronto office. This role provides high-quality, proactive, value-added administrative support in a fast-paced environment. The Executive Assistant will be a valued member of the team and will contribute to the overall success of the Senior Partner’s office.

Responsibilities :

  • Provide critical daily support to the Senior Partner, demonstrating poise, tact, and diplomacy
  • Assess the urgency and importance of situations and take appropriate action
  • Manage the Senior Partner’s calendar by scheduling appointments, adjusting meetings as required, planning ahead, and anticipating needs; maintain a system to track items requiring follow-up and follow-through
  • Plan and coordinate logistics for special projects and events
  • Prepare business communications, draft reports, background documentation, conduct research, and prepare and review initial drafts of presentations and other internal materials
  • Maintain a strong working knowledge of the firm’s structure, including external organizations related to the Senior Partner’s line of business, key personnel, and organizational policies and procedures
  • Develop relationships with internal stakeholders across the firm
  • Represent the Senior Partner’s office in a manner consistent with their approach and leadership style
  • Act as a resource to both internal and external contacts
  • Serve as a liaison between executives, clients, and colleagues to facilitate collaboration and achieve objectives
  • Manage multiple competing tasks and priorities, maintaining focus on deadlines while supporting the Senior Partner in doing the same
  • Provide meeting support, including preparing agendas, recording minutes, tracking action items, and coordinating logistics
  • Support the Senior Partner in holding others accountable to timelines and commitments by ensuring appropriate follow-up
  • Manage calls, mail, emails, meetings, and domestic and international travel for the Senior Partner, including coordinating events originating from the role
  • Assist with department budget management activities, including preparing and submitting expense reports and creating spreadsheets
  • Utilize the firm’s technology and tools effectively and efficiently
  • Perform additional administrative tasks and other duties as assigned

Qualifications:

  • Experience in a legal or professional services environment is highly preferred
  • 10+ years of professional experience, including a minimum of 5 years supporting a senior executive
  • Strong client-facing experience is required
  • Bachelor’s degree preferred, or an equivalent combination of education and experience
  • Superior interpersonal, organizational, time management, and communication skills (verbal and written), with professional phone and email etiquette
  • Advanced proficiency in Microsoft Office and strong aptitude with technology
  • Exceptional attention to detail, including proofreading and accuracy
  • Ability to take initiative, work independently with minimal supervision, and prioritize effectively
  • Ability to meet deadlines and perform well under pressure
  • Confident, trustworthy, flexible, and reliable
  • Strong multitasking skills with the ability to adapt to changing priorities
  • Resourceful and flexible, with the ability to work overtime as required
  • Highly motivated, proactive, and an enthusiastic team player
  • Demonstrated commitment to privacy and ethical conduct

 

 

To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Bailey; b.brown@tdspersonnel.com

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TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.

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