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Accounts Payable Administrator

  • Contract
  • Date Posted: October 20, 2025
  • Salary: 60k

Our client located in the Downsview area requires an AP Administrator to join their team on a 12-month contract basis to cover a maternity leave. The Accounts Payable Administrator shall perform all duties diligently, efficiently and professionally and be consistent with the standards and expectations set forth.

Responsibilities :

  • Process accounts payable invoices and ensures accurate and timely payments
  • Review and verify invoices, purchase orders, quotes and expense reports for proper documentation and approval
  • Enter invoices into the accounting system and allocate expenses to the appropriate general ledger accounts
  • Reconcile vendor statements and resolve any discrepancies or issues
  • Maintain accurate records of all accounts payable transactions and assist with month-end closing activities related to accounts payable
  • Maintaining and the organization of the file room to access files or invoices required.
  • Using technical tools and software such as the Microsoft Office Suite, Excel and training will be provided with Maestro (Accounting Program).

Qualifications:

  • Proven experience in Accounts Payable (AP) functions, including processing invoices and expense reports.
  • Demonstrated ability to review and verify documentation (invoices, purchase orders, quotes) for accuracy and proper authorization.
  • Proficiency in data entry with a high degree of accuracy and attention to detail.
  • Solid understanding of general ledger (GL) coding and expense allocation.
  • Experience with vendor statement reconciliation and discrepancy resolution.
  • Knowledge of month-end closing procedures as they relate to Accounts Payable.
  • Excellent organizational skills for maintaining accurate transaction records and a structured filing system (both physical and electronic).
  • Proficiency with Microsoft Office Suite, particularly strong skills in Microsoft Excel.
  • Experience with an accounting or Enterprise Resource Planning (ERP) system is a plus (training will be provided for Maestro).
  • Ability to quickly learn and efficiently use new technical tools and software.
  • Strong problem-solving skills to investigate and resolve vendor issues.

 

To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Kendra; k.penhale@tdspersonnel.com

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TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

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