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Administrative Assistant

  • Permanent
  • Date Posted: November 11, 2025
  • Salary: 70-85k

Our client, a Family Office based in Toronto, is currently seeking an experienced Administrative Assistant to support their Executive Assistant and team with a wide range of administrative duties.

 

In this role, you will be responsible for managing tasks ranging from document management to coordinating meetings to ensuring the smooth operation of the office and more. Strong organizational skills paired with the ability to juggle multiple tasks while remaining focused will be essential to your success. The ideal candidate for this role will have excellent communication skills and take pride in being discreet, with a strong understanding of the necessity for confidentiality. If you are an experienced Administrative Assistant looking for an opportunity to use your skills to support a small team of professionals, then this may be the perfect role for you!

Responsibilities :

  • Working with the document management system, taking an intuitive approach; including preparing documents for scanning, uploading digital scans to the document management system, and creating folders to file documents accordingly
  • Researching/contracting vendors and contractors for any office inquiries (phone setups, office equipment installations, and ordering any new office furniture
  • Creating spreadsheets and locating documents in the system
  • Maintaining the office inventory list – ordering office supplies, coffee and snacks
  • Preparing courier shipments and distributing mail accordingly in the office
  • Handling all catering requests for the office and setting up boardrooms for catered lunches
  • Relaying information regarding notices, events, and messages to staff
  • Calendar management for Executives for business and personal matters in the Executive Assistant’s absence.

Qualifications:

  • 5+ years of experience as an Administrative Assistant
  • Demonstrated administrative experience with document management and general support functions
  • Strong attention to detail and highly organized
  • Must maintain confidentiality and discretion regarding all work-related matters
  • Quick learner who is adaptable to a variety of systems and
  • Advanced with all MS Suite tools (Word, Excel, Outlook etc) and Adobe Acrobat

To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Beth; b.title@tdspersonnel.com

If you are already registered with TDS Personnel please contact your Consultant.

Apply For The Job

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TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

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