HIRE NOW
HIRE NOW

Executive Assistant

  • Permanent
  • Date Posted: October 9, 2025
  • Salary: 100k

Our client, a boutique investment firm requires an Executive Assistant to join their team. This role requires a highly organized, proactive, and discreet Executive Assistant to support a dynamic global executive who travels extensively across time zones. This is a pivotal role requiring a master of logistics, communication, and judgment. You will be the right hand to the executive — anticipating needs, managing priorities, and ensuring seamless daily operations both locally and abroad.

Responsibilities :

Executive Support

  • Manage complex calendars across time zones, including frequent last-minute travel changes
  • Book global travel (commercial), visas, accommodations, and itineraries
  • Prepare briefing documents, presentations, and post-meeting summaries
  • Act as gatekeeper and liaison between the executive and internal/external stakeholders
  • Handle confidential information with the utmost discretion

 

Office Management

  • Oversee day-to-day operations of a small Toronto office with a London, UK office as well
  • Manage vendors, supplies, tech, and any in-office service providers
  • Coordinate team events, offsites, and occasional personal tasks
  • Handle expense reports, reimbursements, and light bookkeeping tasks
  • Set up systems and processes for efficiency and scale

Qualifications:

  • 5+ years supporting a C-level executive or founder
  • Proven ability to manage international travel and multi-time zone scheduling
  • Experience running a small office or managing logistics independently
  • Tech-savvy: Outlook, ChatGPT, Zoom, Notion, etc.
  • Impeccable written and verbal communication skills
  • Extreme attention to detail and commitment to follow-through
  • Highly professional, discreet, and calm under pressure

 

To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Bailey; b.brown@tdspersonnel.com

If you are already registered with TDS Personnel please contact your Consultant.

Apply For The Job

Name
Drag & Drop Files, Choose Files to Upload You can upload up to 2 files.

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

Other Jobs You May Like

Canadian Recruiting since 1975