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Reception & Office Administrator

  • Permanent
  • Date Posted: October 23, 2025
  • Salary: 55-65k

Our client within private equity requires a Reception & Office Administrator to join their team. The position of Receptionist and Office Administrator is a full-time permanent position, reporting to the Office Manager. The successful candidate will perform a broad range of administrative duties including managing reception.

Responsibilities :

Reception

 

  • Welcome all visitors to the office,
  • Board & Meeting Room Management
    • Includes managing the room calendars, resolving room conflicts, and advanced preparation to ensure rooms are booked, materials are ready, IT is set up.
    • Monitor boardroom & meeting rooms to ensure order and cleanliness.
    • Proactively review partner (or all) calendars daily to anticipate meeting needs or external visitors.
  • Switchboard Management
    • Managing all incoming calls and directing them appropriately.
  • Co-ordinate, review, and distribute incoming and outgoing mail and courier services.

 

Administrative Support

 

  • Work collaboratively with and support the Office Manager and other executive assistants,
  • Work collaboratively with and support Workplace Coordinator, along with providing vacation/back up coverage to the Workplace Coordinator position.
  • Provide administrative support to a small group of the Investment team, including coordinating travel, group calendar management, and occasional preparation of meeting documentation etc.
  • Data Entry and Records Management
    • Maintain employees lists in databases (phone list, seating map, birthday, CRM, travel profile, pod lists)
    • Records tracking and document storage – on site and offsite storage,
    • Assist with CRM records/data maintenance.
  • Finance Team Support
    • Canada Post/Courier, Bank Deposits)

Qualifications:

  • Minimum 2 years’ experience as an Administrative Assistant,
  • Business Administration degree or diploma considered an asset,
  • Proficient in Microsoft Office, experience with Adobe Reader considered an asset,
  • A positive attitude, independent and strong work ethic,
  • Ability to multi-task and bring a creative approach to solving problems,
  • Highly organized with strong time management skills,
  • High attention to detail and accuracy,
  • Thrives in a fast-paced environment.

 

To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Beth; b.title@tdspersonnel.com

If you are already registered with TDS Personnel please contact your Consultant.

Apply For The Job

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TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

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