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Associate, Portfolio Operations

  • Permanent
  • Date Posted: March 30, 2026
  • Salary: 65-$75K

Our downtown client within investment management requires an Associate, Portfolio Operations to join their team. The Associate, Portfolio Operations is a detail-oriented and process-focused individual, who has experience with the operational functions in an investment management firm or custodian. We are looking for someone who has excellent time prioritization and a strong desire to support the growth of the business through meticulous attention to their regular responsibilities. As part of a smaller firm, this role offers unique opportunities to collaborate across multiple teams, gain exposure to different functions and contribute directly to the firm’s success. You’ll be able to work closely with senior team members learning about areas of the business beyond your immediate role. This dynamic environment provides ample opportunity for professional growth and development, making it an ideal fit for someone eager to expand their skillset and take on new challenges. Aside from the technical skills and responsibilities, we are interested in a candidate who wants to learn continuously, enjoys collaborating with their colleagues, and proactively takes initiative. Like all members of staff, this person will not only learn from their co-workers but also teach and mentor them.

Responsibilities :

Portfolio Operations

  • Maintain portfolio, security, price, FX, and index data in Advent APX
  • Perform daily reconciliations between APX and all custodians
  • Generate daily inventory and cash-flow reports
  • Manage the proxy voting and corporate actions processes and support preparation of monthly and quarterly client reports
  • Respond to client audit requests
  • Resolve data discrepancies, leveraging relationships with custodians and other vendors
  • Prepare regular compliance reports
  • Ensure that consultant databases are accurate and up to date
  • Act as a backup to other team members

General

  • Support preparation and distribution of internal and external reports
  • Assist the Client Relations team in preparing materials for client and prospect meetings, ensuring data accuracy and consistency across all presentation materials
  • Proactively identify opportunities for innovative workflows and leverage automation to introduce new efficiencies
  • Collaborate with IT vendor on querying SQL database and implement changes to reports as needed and manage and collaborate on strategic projects with stakeholders across the firm
  • Other duties from time-to-time, including special projects

Education & Skills

  • University degree in Finance or related discipline.
  • Working towards a professional designation or completion of relevant industry courses would be an asset
  • 1-3 years of experience in investment operations, fund accounting, or similar roles at an investment firm or custodian

Qualifications:

  • Working knowledge of investment operations and reconciliation processes
  • Familiarity with custodian portals, corporate action and proxy voting processes
  • General understanding of trade settlement processes
  • Proficiency with applications such as Advent APX and Moxy, FactSet
  • Experience with consultant databases, including but not limited to: eVestment, Morningstar, GMR, Wilshire, Callan, etc.
  • Working knowledge of SQL and relational databases
  • Strong desire to build knowledge and understanding of the role
  • Excellent problem-solving skills with the ability to investigate issues and understand their potential impact, as well as strong communication skills, both for internal and external collaboration
  • Excellent judgement and attention to detail
  • Highly organized, with the ability to manage multiple tasks and competing priorities effectively, and the ability to take ownership of the role and be the go-to person for others in the firm

 

To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Lindsey; l.title@tdspersonnel.com

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TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.

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