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HIRE NOW

Communications & Administrative Assistant

  • Permanent
  • Date Posted: November 11, 2025
  • Salary: 60-80k

Our client, a boutique insurance agency requires a Communications & Administrative Assistant to join their team. This role will support the Manager of Operations & People Experience. This role will support the Manager of Operations & People Experience. This role will be integral to keeping the office running smoothly and helping foster a positive and engaging workplace culture.

Responsibilities :

  • Assist with ordering office and kitchen supplies to ensure the workspace is well stocked.
  • Accept and distribute packages and deliveries.
  • Greet and assist visitors, including answering the door as needed.
  • Schedule and coordinate meetings, including booking rooms and managing calendars.
  • Make restaurant reservations for business meetings and team gatherings.
  • Brainstorm and contribute ideas for staff social events and engagement activities.
  • Assist in organizing staff events, including logistics and coordination.
  • Run reports as directed and provide administrative support on various projects.
  • Update creative assets (print material, event collateral, digital graphics) as needed in Canva.
  • Oversee marketing schedule and content creation for email campaigns.
  • Ensure media opportunities are fully leveraged by way of social and email marketing channels
  • Build a relationship with targeted publishers to ensure media opportunities are fully maximized.

Qualifications:

  • Bachelor’s degree.
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Proactive problem-solver with a keen eye for detail.
  • Ability to handle confidential information with professionalism.
  • Experience building marketing campaigns and content creation for print and digital campaigns
  • Experience with media relations, email and social media marketing
  • Ability to update creative assets with Canva
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams, PowerPoint) and scheduling tools.

To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Beth; b.title@tdspersonnel.com

Apply For The Job

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TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

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