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Executive Assistant

  • Permanent
  • Date Posted: July 22, 2026
  • Salary: 95-105k

Our client within commercial real estate requires an Executive Assistant to join their team. The Executive Assistant provides high-level administrative and organizational support to the Senior Vice President, General Counsel, ESG & Corporate Secretary, and the Legal and ESG teams, ensuring the effective coordination of executive priorities, daily operations, and key business activities. This role requires a highly organized, detail-oriented and proactive individual who can manage competing priorities, handle confidential information, support Board and committee activities, and build strong relationships across the organization and with external stakeholders.

Responsibilities :

  • Manage a highly dynamic calendar in a fast-paced environment, anticipating scheduling conflicts and adjusting priorities as needed.
  • Coordinate meetings, business lunches, and domestic travel arrangements, including itineraries, accommodations, and logistics.
  • Plan and execute end-to-end team events, including team-building activities, lunch & learns, celebrations, and departmental functions.
  • Prepare, edit, and distribute correspondence, presentations, reports, meeting materials, and presentation packages for executives, Board members, and external stakeholders.
  • Coordinate the execution of legal and corporate documents while maintaining strict confidentiality and meeting tight deadlines.
  • Process a high volume of legal invoices, expense reports, purchase orders, and cheque requisitions for the Senior Vice President and direct reports.
  • Coordinate logistics for quarterly Nominating, Environmental, Social and Governance Committee (NESGC) meetings, including meeting setup, catering, materials, and administrative support.
  • Maintain filing systems, legal records, internal databases, reports, and the ESG data management system to ensure accurate documentation and recordkeeping.
  • Coordinate Environmental Site Assessment visits and related site logistics.
  • Provide administrative support to the Legal and ESG teams, including filing, scanning, photocopying, document uploads, and other administrative functions as required.
  • Reconcile bank accounts and maintain banking records, as required.

Participate in special projects and perform other duties as assigned

Qualifications:

  • College Diploma or Certificate in Executive Office Administration or related field;
  • 8-10 years of experience in a similar role in a law firm, in-house legal department, or real estate organization is considered an asset;
  • Excellent oral and written communication skills with the ability to effectively communicate across all levels within as well as outside the organization;
  • Excellent attention to detail along with proactive organizational and time management skills;
  • Proven ability to work in a team environment;
  • Ability to effectively manage multiple competing priorities;
  • Ability to show initiative and work independently;
  • A high sensitivity to the confidentiality of information;
  • Proactive, show initiative, and exercise good judgment;
  • Experience preparing agendas, minutes, letters, and memos accurately;
  • Ability to work well under pressure and meet strict deadlines;
  • Proficient in Word, PowerPoint, Excel, and Outlook.

 

To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Beth; b.title@tdspersonnel.com

 

Apply For The Job

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TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.

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