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Administrative Coordinator, Private Equity

  • Permanent
  • Date Posted: April 8, 2026
  • Salary: 60k

Our client within private equity requires an Administrative Coordinator to join their team. The Administrative Coordinator will have a variety of responsibilities, supporting a mid-sized team. Working closely with the investment team, this is a hands-on position with broad responsibilities across administrative support, office management, and team coordination.

Responsibilities :

  • Coordinate travel and accommodations (flights, hotels, car services, etc.) including managing changes and preparing detailed itineraries
  • Proactively manage calendars for both external and internal meetings, including team events, lunch and learns and portfolio company related meetings
  • Provide administrative support to the investment team including document and presentation preparation (Word, Excel, PowerPoint), monthly expense reports, and general administrative duties
  • Assist with third-party vendor coordination including IT support, property management, cleaners, etc.
  • Plan and execute team events, including social activities, charity initiatives, and internal gatherings
  • Greet incoming visitors, announce arrivals and ensure set up, clean up and ordering of food and refreshments for meetings
  • Oversee the day-to-day office operations, including kitchen management, office supplies and overall organization and cleanliness of shared spaces
  • Man the reception desk on a rotational basis with the Executive Assistant
  • Coordinating all local and international couriers
  • Support ad hoc projects and initiatives as required

Qualifications:

  • 1-3 years experience providing administrative in a professional office environment (investment firm, financial services, consulting, law or other professional setting)
  • Exceptional computer skills including demonstrated expertise in Word, Excel, PowerPoint and Outlook
  • Strong oral and written communication skills, interpersonal skills and the ability to build and maintain relationships internally and externally with clients, vendors and other third parties
  • Proven time management and organizational skills, with the ability to work well under pressure, managing competing priorities and meet tight deadlines

 

To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Beth; b.title@tdspersonnel.com

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TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.

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