Reception Office Services Coordinator



6 days ago in Administrative and Office Support

Job Description:

Our client, a global construction company requires a Reception Office Services Coordinator to join their team on a three month temporary basis. Working with a dynamic team, the Receptionist manages the Head Office front desk by supporting staff with administrative duties while promoting a professional image to the public and staff.


  • Welcome, greet and assist all internal and external visitors, clients and guests in a friendly and professional manner
  • Maintain a neat and clean appearance of the reception area, common areas (e.g. meeting rooms) and lunch room
  • Oversee booking of meeting rooms and resolve scheduling conflicts, Audio/ Visual (A/V) equipment and catering as required
  • Order business cards when applicable
  • Order and program building access cards
  • Monitor office supply levels and order supplies as needed
  • Monitor and maintain kitchen supplies
  • Assist office staff with administrative duties as assigned
  • Oversee the distribution of all incoming and outgoing mail and couriers, including all necessary postage and pickup for documents and packages
  • Partner with relevant parties to facilitate building work orders via Oxford’s online platform (e.g. maintenance requests) as required
  • Coordination of administrative tasks related to company events such as Town Halls, onsite/offsite meetings, etc.
  • Member of social committee and head office health and safety liaison
  • Liaise with building management to ensure relevant communications are shared with staff and coordinate fire drills
  • Screen all incoming phone calls and direct calls to appropriate parties


  • Minimum 3 years of experience in a receptionist or administrative support role in a corporate setting
  • Minimum Grade 12 education required
  • Completion of post-secondary education preferred

Required Skills

  • Intermediate knowledge of Microsoft Word, Excel, PowerPoint, Outlook
  • Experience balancing deadlines and conflicting demands with a high level of organization without sacrificing quality
  • Remain calm and composed while working in a fast paced, dynamic and innovative work environment
  • Proven ability to demonstrate professionalism, tact, diplomacy and discretion
  • Demonstrates strong interpersonal skills to ensure all clients and colleagues have a positive experience in dealing with reception
  • Exceptional verbal and written communication skills
  • Exhibits consistent attention to detail
  • Utilizes problem-solving skills in a deliberate and well-considered manner to resolve issues
  • Strong work ethic and flexibility in providing administrative support across multiple departments and functions


To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Beth;

If you are already registered with TDS Personnel please contact your Consultant.


TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

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