Project Coordinator

Job Description:

Our client within executive recruitment requires a Project Coordinator to join their team. The Project Coordinator  serves as the strategic partner to Consultant(s) by driving all aspects of an engagement forward, with a key focus on completing high-quality search and advisory work. In essence, this role plays a critical role as “the glue” that connects and coordinates the activities of the internal team while balancing the needs and expectations of clients and candidates. Based on the strategic goals and timeline for each project, the PC will prioritize, adapt, manage and seamlessly execute all related processes and communications

Responsibilities:

Project Management

• Oversee the process for each assignment and keep every step of the process on track.
• Proactively manage the team’s efforts to ensure they are moving the assignment/project forward.
• Inform the team of any critical updates related to client expectations or candidate pipeline; adjust the project plan accordingly and conduct triage (if needed).
• Schedule all business-related meetings, calls and interviews.

Project Communication & Documentation

• Manage and own (where appropriate) communication with clients and candidates.
• Create, edit and format all client-facing documents (e. status memos, job specifications, business development proposals, etc.) to ensure all information is accurate and meets the client and Consultant expectations.

Relationship Building & Management

• Maintain excellent relationships with firm members, clients, prospects, and candidates to achieve highest levels of customer service.
• Serve as the external liaison between the Consultant(s) and their clients and their extended team (g. Executive Assistants, Hiring Manager, Human Resources).
• Serve as the internal liaison with all the company team members including Researchers, Knowledge, Office Coordinators and Shared Services.
• In partnership with Office Coordinators, host clients and candidates in the local office and act as their point of contact to create a seamless experience.

Managing Information, Data & Financials

• Manage the financial aspects of the billing process, including expense report processing, client invoicing and tracking receivables
• Update and maintain the integrity of the company confidential and proprietary database, involving data entry activity
• Partner with shared services, where required, on data entry and financial elements of the role

Business Development

• Support Consultant in their business development activities including planning, content creation, and tracking of outcomes
• Actively identify, develop and support the Consultant’s business development plan

Qualifications:

This role requires a proactive problem solver with strong business judgement, detail orientation and interpersonal skills. The ideal candidate can prioritize, organize, multi-task and make sound decisions in a fast-paced environment with multiple internal and external stakeholders.

Key competencies and experiences required for this role include:

• Project Management and Attention to Detail. Ability to prioritize, manage, and balance a variety of project responsibilities effectively, efficiently, and accurately
• Problem Solving and Business Acumen. Ability to see around corners, quickly synthesize information, connect dots and develop solutions.
• Relationship-Building. Excellent interpersonal relationship skills, particularly the ability to develop rapport and engage with people at all levels
• Communication and Service Orientation. Skillful communicator who can develop clear messaging, provide quality service, and effectively adapt style to fit different audiences
• A university degree from a respected institution is preferred.
• Strong proficiency in MS Office, Excel and PowerPoint.

To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Lindsey; l.title@tdspersonnel.com

If you are already registered with TDS Personnel please contact your Consultant.

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.