Part-time Administrative Assistant

Part-time, Permanent


2 weeks ago in Administrative and Office Support

Job Description:

Our client within insurance requires an Administrative Assistant to join their team on a permanent, part-time basis (five hours a day, 25 per week. The Administrative Assistant will leverage their strong organizational skills, attention to details, and excellent communication skills to provide direct administrative support to the firm’s principals and consultants, and act as a resource person for the leadership team.


  • Providing confidential and executive administrative support to the principals and consultants while ensuring comprehensive administrative management functions are maintained.
  • Preparing correspondence and various documents such as reports, presentations, meeting agendas, and minutes.
  • Organizing and coordinating information, workflows, and other office activities; creating new or improving existing processes and procedures to ensure administrative effectiveness.
  • Supporting the Principals in the Brokerage Team with the day-to-day management of schedules and dealing with correspondence as appropriate.
  • Serving as the focal point of contact for the Principals in the Brokerage Team, as well as acting as a key contact for other stakeholders to ensure seamless coordination of activities.
  • Scheduling and preparing for meetings by assisting members of the leadership team access information, and ensuring proper documentation is in place, while proactively following up on action items.
  • Performing other duties as assigned.


  • A diploma or bachelor’s degree in business administration, finance, or similar field of study.
  • A minimum 3 year of industry experience, preferably in an administrative or operational capacity.
  • Strong organizational skills with the ability to proactively organize and manage a high volume of time-sensitive work
  • Excellent verbal and written communication skills.
  • Excellent attention to detail to ensure regulatory requirements are always adhered to.
  • A reliable and consistent work ethic.
  • A customer-focused attitude with a commitment to providing extraordinary service.


To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Lindsey;

If you are already registered with TDS Personnel please contact your Consultant.

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

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