Office & Accounting Administrator

Job Description:

Our client within real estate requires an Office and Accounting Administrator to join their team. Based on reception, this role will provide general office and accounting support.

Responsibilities:

Accounting

• Code and enter all Accounts Payable invoices including employee expense reports
• Administer cheque runs, including matching, packaging and distribution of cheques, and filing of paid invoices
• Processing electronic payments (EFTs Wires) to suppliers
• Assist with preparation of Construction draws
• Assist with preparation of GST returns
• Assist with account analysis as required
• Assist with investor inquiries and distribution of investor communications and tax documents
• Assist with preparation of monthly reconciliation of bank accounts
• Assist with year end audits for real estate properties and properties under development
• Support the maintenance of the investor reporting portal
• Ad hoc accounting support including completion of simple corporate tax filings and financial statements

Tenant Support

Respond to tenant maintenance requests for retail property

Office

• Greet Visitors
• Manage ordering of supplies
• Send couriers
• Open and Distribute mail

Qualifications:

• Proficient in Excel. Exposure to accounting software a strong asset.
• Knowledge of accounts payable procedures
• Experience in processing electronic payments (EFTs and Wires)
• Ability to assist in account analysis and monthly bank reconciliations
• Attention to detail in invoicing, cheque runs, and invoice filing
• Ability to handle multiple tasks in a fast-paced environment
• Strong communication skills to respond to tenant maintenance requests
• Ability to work in a customer-facing role with retail property tenants
• Problem-solving skills to address and resolve tenant issues efficiently
• Professional demeanor when greeting visitors
• Strong organizational skills for ordering supplies and managing office inventory
• Experience managing courier services and deliveries
• Proficient in handling office mail, including sorting and distribution

To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Beth; b.title@tdspersonnel.com

If you are already registered with TDS Personnel please contact your Consultant.

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.