Executive Assistant

Full-time, Permanent

$75-90k DOE

2 days ago in Administrative and Office Support

Job Description:

Our client located in Richmond Hill requires an Executive Assistant to join their team. Reporting directly to the President, the Executive Assistant will be responsible for the execution of a wide range of administrative tasks to help support both the President and the Executive Management Team (EMT). This role requires superior organizational skills, attention to detail, strong interpersonal and communication skills and a high regard for confidentiality.


  • Manage, schedule and arrange required meetings (in person and virtual)
  • Assist in the preparation and development of reports, letters, memos, emails, presentations, and expense forms
  • Create, review and coordinate various materials for presentations (slides, agendas, minutes, follow-up etc.)
  • Arrange any required catering for meetings
  • Coordinate travel arrangements and accompanying material
  • Receive visitors (internal/external), answer calls, and provide information as necessary or refer visitors/callers to appropriate individuals using judgment while mindful of confidentiality
  • Screen emails and prepare responses as required
  • Administrative support including filing and photocopying
  • Assist with other duties, special projects and events as required


  • Must be flexible and accessible after hours
  • Minimum 5 years previous experience in an administrative role supporting senior leaders
  • Strong computer skills (Excel, Word, PowerPoint, Outlook)
  • Excellent interpersonal and communication skills (written and verbal)
  • Strong work ethic, tremendous integrity and the ability to be discreet with confidential information
  • Highly pro-active and the ability to think ahead
  • Ability to work in a highly organized manner where attention to detail and accuracy are critical
  • Demonstrated aptitude to prioritize tasks based on importance and urgency
  • Exceptional commitment to client service and continuous improvement
  • Adaptable, flexible, and ability to work effectively as part of a team
  • Self-motivated, able to work under minimal supervision
  • High level of professionalism and ability to deal effectively with all levels within the organization as well as external contacts


To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Hannah; h.gold@tdspersonnel.com

If you are already registered with TDS Personnel please contact your Consultant.

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

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