Executive Assistant

Full-time, Permanent, Temporary

$35+ per hour

2 days ago in Administrative and Office Support

Job Description:

Our client, a construction engineering company located in Vaughan require an Executive Assistant to join their team on an ongoing temporary basis. As Executive Assistant to the C-Suite, it is your responsibility to provide administrative support of the highest professional caliber to this member of the Senior Management Team. Mature and polished, you represent the senior management team to clients and suppliers, as well as to employees at all levels across our global organization. Of course, you manage confidential information with the utmost discretion and serve as a trusted partner to senior leaders and their teams.

Responsibilities:

  • Prepare documentation and correspondence, memoranda and reports and gather background materials.
  • Coordinate schedules/calendaring and keep VP on schedule.
  • Prepare and/or edit reports and presentations, including compiling associated data and background information.
  • Effectively communicate in formal written formats, including proper grammar and syntax either in an original format when asked to prepare letter from hand scribed notes or to proof read correspondence before sending in final format.
  • Work collaboratively with VP and the team.
  • Perform ongoing administrative tasks (answering the phone, emails, drafting correspondences and filing).

Qualifications:

  • Two year certificate or diploma in office or business administration.
  • Minimum of 5 years of related experience at a senior administrative level, preferably in a corporate construction environment or international organization.
  • Ability to perform and communicate in a highly professional and effective manner, in a rapidly-changing environment.
  • Exceptional interpersonal and organizational skills and the ability to prioritize under pressure.
  • Excellent verbal and written communication skills.
  • Intermediate level proficiency in Microsoft Office (Outlook, Word, PowerPoint and Excel a must).
  • French language proficiency a tremendous asset.

 

To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Beth; b.title@tdspersonnel.com

If you are already registered with TDS Personnel please contact your Consultant.

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

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