Executive Assistant/Office Manager – Software Startup

Full-time, Permanent

$90-100k

2 weeks ago in Administrative and Office Support

Job Description:

Our client, a software start up requires an EA/Office Manager to join their team. Reporting to the CEO, you will play a key role in providing administrative support to CEO and executives in the team. You will work closely with employees across multiple departments to support the organization through a wide variety of administrative and support tasks.

Responsibilities:

  • Executive assistance to the CEO (eg. scheduling appointments, managing logistics, etc.)
  • Provide calendar management, proactively resolving calendar conflicts and proactively ensuring the team’s time is spent on the most impactful matters and that they are prepared for all meetings
  • Assist with team communications, including meeting material / deck compilation and review
  • Play a lead role in planning and organizing team social events
  • Plan and manage executive travel arrangements and itineraries
  • Manage meeting logistics, room bookings/invites, A/V and food orders, etc.
  • Manage the company’s telecom vendors and assist with employee onboarding
  • Act as site administrator – managing the overall physical workspace including security, access and ensuring common areas are prepared, tidy, stocked, and otherwise maintained
  • Monitor supply levels and order and replenish of office supplies as needed (food, drinks, electronics, furniture, etc.)

Qualifications:

  • 3-5 years of work experience as an Executive Assistant supporting leaders at the executive level within a fast growing, fast paced professional environment
  • Proficient with Google calendar and Microsoft Suite
  • Exemplary written and verbal communication skills
  • A high level of personal integrity with a friendly but professional image both internally and externally
  • Excellent interpersonal skills, with the ability to deal with colleagues, partners and stakeholders at all levels
  • Strong organizational and planning skills with prioritizing and multi-tasking abilities to meet deadlines
  • Self-starter attitude with an ability to work in an office environment without constant guidance and direction
  • Excellent attention to detail
  • Open and adaptable to providing all types of support to the office and fellow team members as required

 

To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Beth; b.title@tdspersonnel.com

If you are already registered with TDS Personnel please contact your Consultant.

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

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