EA/Project Coordinator

Job Description:

Our client within executive search requires an EA/Project Coordinator to join their team. This person will also be responsible for IT in concert with the IT Consultant, as well as facilities coordination with property management.

Responsibilities:

• Manage all aspects of multiple search projects with a strong attention to detail, while maintaining accuracy and efficiency.
• Coordinate and schedule meetings, both internal and external, as well as client/candidate meetings.
• Manage calendars, including coordinating travel arrangements for Executives and candidates.
• Prepare correspondence, reports, presentations, memos, letters, expense reports and other documents as required.
• Update and maintain CRM database with all marketing, client and general activities. \\
• Respond to emails and voicemails as required.
• Greet visitors and assist with meeting room bookings (set up and clean up; including catering requests as required).
• Relieve the Executives of administrative matters wherever practical.
• Provide general administrative support, e.g. manage receivables and assist with special projects as required.
• Maintain office/Xerox supplies as needed.
• Provide IT support and troubleshoot issues.
• Provide support to the Office Manager as needed.

Qualifications:

• Established experience as an Executive Assistant supporting Senior Management in a professional services environment with frequent client interaction.
• Ability to prioritize and successfully complete tasks while working in a fast-paced environment with multiple demands.
• Able to handle sensitive and confidential information with tact and diplomacy.
• Demonstrate excellent communication skills, both oral and written, including exceptional proofreading skills.
• Ability to work independently and as a team.
• Excellent attention to detail with a high degree of accuracy.
• Superior organizational and multi-tasking skills.
• High degree of proficiency in standard office applications including Outlook, Word, PowerPoint, Excel, etc.
• Familiar with online video applications such as Zoom and Teams.
• Experience working with a CRM database is an asset.

To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Beth; b.title@tdspersonnel.com

If you are already registered with TDS Personnel please contact your Consultant.

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.