Associate, Portfolio Operations & Trading Support

Full-time, Permanent


2 weeks ago in Banking and Asset Management

Job Description:

Our client is seeking a Portfolio Administration Associate to join their team. The Associate, Portfolio Operations & Trading Support is a detailed oriented and processed focused individual, who has experience with the operational functions in an investment management firm or custodian. We are looking for someone who has excellent time prioritization and a strong desire to support the growth of the business through meticulous attention to their regular responsibilities.


Portfolio Operations

  • Maintain portfolio, security, price, FX, and index data in Advent APX
  • Perform daily reconciliations between APX and all custodians
  • Generate daily inventory and cash-flow reports
  • Manage the proxy voting and corporate actions processes
  • Support preparation of monthly and quarterly client reports
  • Respond to client audit requests
  • Resolve data discrepancies, leveraging relationships with custodians and other vendors
  • Prepare regular compliance reports
  • Manage data input into consultant databases


Trading Support

  • Provide administrative support to the trading desk, including cash transactions, settlements, and reporting
  • Manage SMA platform and reconciliation
  • Manage and maintain screening models for investment team



  • Support preparation and distribution of internal and external reports
  • Proactively identify opportunities for innovative workflows and reporting
  • Work with IT vendor on querying SQL database and making changes to reports as needed
  • Manage and collaborate on strategic projects with stakeholders across the firm
  • Other duties from time-to-time, including special projects



  • Strong desire to learn to build knowledge and understanding of the role
  • Strong problem-solving skills with the ability to investigate problems and ask questions to understand issues that arise and their potential impact
  • Good communication skills to work with and respond to questions from team members, custodians, and vendors
  • Excellent judgement and attention to detail
  • Strong organization and time management to manage all tasks/processes and deliverables
  • Ability to take ownership of the role and be the go-to person for others in the firm
  • Strong initiative to identify areas for process improvements to improve efficiency and effectiveness
  • Ability to work effectively independently and in a team-based environment
  • Previous experience with portfolio operations or back-office operations of an investment firm or custodian
  • General understanding of portfolio operations and reconciliation processes
  • Familiarity with custodian portals, corporate action and proxy process
  • Understanding of trade settlement process
  • Experience with consultant databases such as eVestment, Morningstar, Mercer, etc.
  • Advent APX and Moxy experience (asset)
  • FactSet experience (asset)
  • CSC (asset)


To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Lindsey;

If you are already registered with TDS Personnel please contact your Consultant.

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

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