Administrative Assistant

Job Description:

Our client within executive search requires an Administrative Assistant to join their team.

Responsibilities:

• Entering new information in database such as resumes, candidates, clients, company info etc.
• Supporting the team on calendar management including internal, candidate, client, and other interviews and meetings as required (via phone, email, other proprietary systems).
• Project management – developing and maintaining candidate and client templates (references, profiles, invoice requests, client agreements).
• Appropriate liaising and communication between candidates and clients.
• Creation of recruiting briefs, company profiles and other documents to support new business and ongoing searches.
• Initial industry and company research, including candidate location and identification.
• Supporting other associates while on break.

Qualifications:

• 3+ years’ experience in an administrative role – ideally within the recruitment industry.
• Research experience an asset.
• Experience with Office 365 and data entry.
• Excellent written and verbal communication skills.  Bilingual French/English an asset
• Reliability, punctuality, and discretion.
• Ability to work under pressure and meet deadlines.  Attention to detail.
• Well organized and capable of making decisions / ability to work without supervision.
• Exceptional multi-tasking abilities and prioritization skills.
• Ability to adjust to changing demands and circumstances.
• Post-secondary education as asset.

To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Beth; b.title@tdspersonnel.com

If you are already registered with TDS Personnel please contact your Consultant.

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.