Administrative Assistant

Full-time, Permanent


1 week ago in Administrative and Office Support

Job Description:

Our client is a private equity firm, seeking to hire a talented individual as Administrative Assistant, reporting to the Administration Team Leader based in Toronto. This individual will work with the Head of Portfolio Support, as well as other team members to provide high quality support and execute a variety of responsibilities including, travel management, calendaring, coordinating meetings and events and overseeing the day-to-day office activities, among a variety of other tasks. This is an exciting opportunity for a driven professional keen to contribute to the next chapter of the firm’s evolution.


The successful candidate will have at least 2 years of experience in a similar role, where they have honed excellent interpersonal skills, strong written and oral communications, demonstrated proactivity and hyper-organization, and the ability to thrive in a fast-paced setting with flexibility to assume a variety of responsibilities as needed.


  • Provide administrative support to a dynamic team (10-15 professionals) including managing calendars and scheduling
  • Coordination of meetings and functions, including arranging facilities, meeting materials, and any necessary travel arrangements
  • Professionally greeting guests and visitors
  • Triage calls when necessary, and effective message management
  • Organize/maintain business and client contacts
  • Correspondence to various internal and external stakeholders
  • Manage timelines, updates and monitor assigned tasks and projects
  • Assist with corporate and executive projects as needed


  • Post-secondary education is required
  • 2 years+ related experience in administration in a corporate environment with a fast pace (experience in the finance industry would be an asset)
  • Detail oriented self-starter with a high level of organizational and time management skills
  • Must be able to prioritize effectively and seek out solutions as needed
  • Collaborative team player with strong interpersonal skills and the ability to coordinate and communicate with employees at various levels in the organization
  • Effective verbal, writing and listening communications skills
  • Must apply superior judgment and discretion in handling of sensitive and confidential documentation
  • Proficiency with Microsoft applications (Word, Outlook, Excel, and Power Point)
  • Polished and professional demeanor with the flexibility to assume a variety of roles as dictated by priorities at that time


To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Beth;

If you are already registered with TDS Personnel please contact your Consultant.

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

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