Executive Assistant

Full-time, Permanent


3 hours ago in Administrative and Office Support

Job Description:

Our client within pharma data analytics requires an Executive Assistant to join their team. This role will support the President.


  • Extensive calendar and inbox management; being able to prioritize items by importance and flag/respond accordingly
  • Taking meeting minutes and noting deliverable timelines
  • Project management – keep executive on track to ensure important deadlines are being met
  • Booking travel both business and personal
  • Managing inventory, ordering office supplies
  • Liaise with vendors and property management when required
  • Assist with PA duties such as passport/insurance renewals, arrange appointments, etc.


  • 5+ years of Executive Assistant experience
  • Resourceful and always one stage ahead of what’s needed
  • Extremely organized and an effective multitasker
  • Technically inclined, able to use programs to streamline processes and create efficiencies
  • Ability to gatekeep and help prioritize a busy executives day
  • A creative and critical thinker who can proactively identify opportunities for improvement
  • A trusted partner who can exercise independent judgment and discretion in dealing with confidential matters
  • Demonstrate a passion for managing multiple priorities, solving challenging problems
  • Demonstrated ability to prioritize tasks based on comparative importance and urgency
  • Excellent interpersonal skills and a demonstrated ability to build effective relationships and work collaboratively in a team environment
  • An excellent verbal and written communicator
  • Advanced MS Office skills
  • Salesforce experience an asset


To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Bailey; b.brown@tdspersonnel.com

If you are already registered with TDS Personnel please contact your Consultant.

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

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