Senior Administrative Assistant

Salary Range: $50-55k
Employment Type: Contract
Job Industry : Banking and Investment Management
Job Category: Administrative and Office Support
Posted on: June 13, 2018


Financial services company downtown requires a Senior Administrative Assistant to join their team.

Responsibilities:

• Extensive calendar management including scheduling/rescheduling regular and ad hoc business meetings, videoconferences and webinars, and managing meeting resources
• Answer a multi-line phone and take messages and re-direct calls
• Plan and coordinate large business meetings/events, both on and off site, including managing location booking, catering, guestrooms and other meeting resources
• Manage travel arrangements including booking flights, hotels, cars and coordinating itineraries
• Set up orientation calendar, prepare work orders for Facilities/IT for office set-up and technology for senior level new hire
• Prepare meeting agendas, take meeting notes as required, transcribe flip chart notes, prepare meeting minutes
• Prepare PowerPoint presentations for leadership team
• Set up videoconferencing for meetings
• Prepare and submit expense reports in timely manner
• Code and track invoices and submit for payment in timely manner
• Sort and distribute incoming and outgoing mail and faxes
• Order and distribute supplies, photocopy and scan documents and maintain filing system
• Prepare and distribute internal communications (letters, posters etc.)
• Prepare monthly/quarterly/annual and ad hoc reports
• Special projects as assigned

Requirements:

• Minimum 3 years’ experience supporting senior management in a similar role
• Must be able to maintain positive working relationships with others both internally and externally
• Strong problem solving skills
• Work cooperatively with other Administrative Assistants to ensure proper workflow and coverage
• Excellent interpersonal skills
• Strong written and oral communication skills
• Highly organized and detail oriented
• Must be able to prioritize effectively to meet deadlines

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.


To apply now contact: l.steinberg@tdspersonnel.com

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