Administrative Assistant

Salary Range: $40-45k
Employment Type: Permanent Full-time
Job Industry : Professional Services
Job Category: Administrative and Office Support
Posted on: April 09, 2018

Our client, a boutique professional services firm downtown requires an Administrative Assistant to support both the Operations and HR Managers. They offer an environment that nurtures mentoring, inspires enthusiasm and motivates employees to put forth their best efforts in achieving firm goals.  If you are talented in providing unprecedented service, are enthusiastic and a team player, this may be the role for you.

• Assist with coordination of basic facilities issues such as moves, office repairs and liaising with landlord as required
• Coordinate furniture purchases and repairs
• Assist with coordinating insurance renewals
• Work on various special projects with the Operations Manager
• Maintain various office procedures manuals and databases
• Benefit Reconciliation 
• Purchase Birthday, Anniversary cards and lottery tickets
• Monthly reconciliation of Reception and HR attendance sheets
• Organize various "special" firm celebratory events such as special anniversaries, baby & wedding showers, etc. as required
• Additional back up for relief reception & hostess duties 
• Coordinate lunch and learns with HR Manager 
• Assist with coordination of user training
• Specific tasks related to new hire orientation/departure

Knowledge, Qualities & Experience Required:
• Post-secondary education preferred 
• Advanced PC Skills with Word, Excel and Outlook 
• Takes initiative and has the ability to use good judgment
• Excellent organizational skills, able to meet competing deadlines and ensure appropriate response times
• Strong attention to detail
• Dedicated to providing awesome service with ability to manage multiple tasks
• Excellent communication (written and oral) skills

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

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Tel: (416) 923-4397 Fax: (416) 923-9100