Research & Marketing Coordinator, Real Estate

Salary Range: $45-50k
Employment Type: Permanent Full-time
Job Industry : Real Estate and Development
Job Category: Administrative and Office Support | Marketing and Communications
Posted on: January 02, 2018

Full service commercial real estate company located downtown requires a Research & Marketing Coordinator to join their team to support the Brokers.  The successful candidate will be detail oriented with strong organizational skills, research skills, marketing skills and a team player attitude. The candidate will be working closely with the real estate agents as a member of the Operations Team.

Marketing Responsibilities:
• Create and edit standard marketing materials including; tours, broker letters, maps, floorplans, monthly mailer, email marketing, pitch booklets, RFP Responses and other materials as required
• Ensure brand standards are met in all marketing materials 
• Assist with other marketing projects as required

Research Responsibilities:

• Collect required property information using standard industry tools and communicating with outside brokerages
• Research landlord and owner information using standard industry tools
• Research tenant prospect information
• Research demographic, zoning and other market information 
• Maintain updated contact list for outside brokerages
• Assist with other research projects as required

Administrative Responsibilities:
• Coordinate, prepare, edit, proofread all documentation including correspondence, offers, presentations, proposals, surveys and reports
• Assist in the creation and management of trade records
• Prepare and maintain brokerage property listings including uploading listings to brokerage website and distributing to listing sites
• Assist with brokerage events as required
• Handle incoming and outgoing mail and courier deliveries
• Answer telephones, responding to external inquiries and direct to appropriate people
• Troubleshoot user computer and telephone issues
• Set up meeting room for meetings and presentations and welcoming visitors 
• Arrange building maintenance 
• Maintain general office and kitchen cleanliness and organization
• Other duties and responsibilities as required

• Post-secondary education
• Minimum of 3 years of relevant work experience required
• Strong proficiency with all applicable software packages including but not limited to MS Windows; MS Office (Word, Excel, Outlook, PowerPoint), Adobe Creative Suites (Photoshop, InDesign, and Illustrator)
• Must have strong organizational and time management skills
• Must be able to manage multiple conflicting deadlines in a fast-paced environment
• Must have excellent verbal and written communication skills
• Must have excellent interpersonal skills
• Must have a professional yet personable demeanor
• Must be able to work well independently and within a team 
• Must be detail oriented with strong analytical skills
• Must be proactive and take initiative
• Must be able to maintain confidentiality
• Must have a valid driver’s license for limited travel to branch offices

• Experience in the commercial real estate industry
• Experience managing a client database system
• Experience with social media in a professional capacity 
• Experience working within an entrepreneurial atmosphere
• Experience troubleshooting Apple computers in a Windows server environment

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

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