Receptionist/Jr. Administrative Assistant

Salary Range: $35k
Employment Type: Permanent Full-time
Job Industry : Banking and Investment Management
Job Category: Administrative and Office Support
Posted on: September 11, 2017

Downtown investment management firm requires a Receptionist/Jr. Administrative Assistant to join their team.  Reporting to the Office Manager, this individual’s responsibilities will include the following:

• Answer telephone and email inquiries on a daily basis
• Provides general company information by answering questions and requests
• Greeting and welcoming visitors
• Maintains office supplies by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Assist with event booking and organization
• Distribution of daily mail to office employees
• Ensures operation of office equipment by scheduling/tracking preventive maintenance requirements; calling for repairs as needed
• Assist with tasks for MD as requested


• Proven admin or assistant experience; strong client service skills
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and priorities work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficiency in MS Office

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