Administrative Assistant

Salary Range: $40k
Employment Type: Contract
Job Industry : Banking and Investment Management
Job Category: Administrative and Office Support
Posted on: September 07, 2017

Downtown financial services company is seeking a capable, motivated and approachable Administrative Assistant to join their team on a contract to permanent basis.

Duties and Responsibilities:
• Coverage of the front office including backup reception relief
• Assist with the coordination and organization of Lunch and Learn seminars and cleanup afterwards
• Assist the Finance team with monthly/semi-monthly invoice backup and invoice mail-outs
• Assist with maintenance of all current and archived project and accounting filing systems
• Assist with maintenance all reference and codes/standards libraries in the office
• Fax, scan and photocopy documents, data entry and any other admin tasks as assigned from staff
• Word processing and formatting of various correspondence and documents 
• General administrative duties as required or assigned by the Office Manager 

• 1-2 years’ experience in an administrative role
• Post-secondary education preferred
• Client-service oriented
• Highly organized, with strong attention to detail and able to prioritize to meet deadlines
• Professionalism in handling confidential situations and materials
• Good computer skills, including Microsoft Office knowledge
• Multi-line phone experience an asset
• Team player who takes initiative to ensure that goals are met
• Positive attitude and professional demeanor

To apply now contact:


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